Merge multiple PDFs into one Excel
Drop up to 100 PDF invoices and bank statements. Smart Merge extracts every file, matches columns across different formats, and builds one clean, reconciled spreadsheet — no copy-paste, no errors.
Free: up to 5 files · Starter 20 · Pro & Business 100 files per merge
The end-of-month copy-paste marathon
Every accountant and finance team knows the routine. A client sends a folder of PDFs — twelve months of bank statements, a stack of supplier invoices, a few card statements from different banks. None of it is in the same format. The only way to get it into the books is to open each file, retype the numbers into a spreadsheet, and pray you did not transpose a digit somewhere along the way.
It is slow, soul-destroying work, and it is exactly where errors creep in. One mistyped amount, one missed transaction, one statement consolidated with the columns in the wrong order, and the whole reconciliation is off. For a single document the alternative — doing it by hand — only takes a few minutes. But for a hundred files, manual consolidation is hours of error-prone effort that nobody wants to do.
Smart Merge removes that work entirely. You drop the whole folder, and FlowParse extracts every file, understands what each column means, and assembles one structured Excel workbook you can actually use — sort it, filter it, pivot it, import it into your accounting software. What took an afternoon now takes a single click.
One click, one perfect spreadsheet
How Smart Merge works
Four steps from a messy folder of PDFs to one reconciled Excel.
STEP 1
Upload your PDFs
Drop up to 100 invoices and bank statements onto the batch page. Pages are counted and queued.
STEP 2
Automatic extraction
Every file is parsed with AI — header fields, line items and transactions — running in parallel.
STEP 3
Smart Merge
Click Merge. Columns are matched across formats and rows are combined into unified sheets.
STEP 4
Download one Excel
Get a single workbook: Summary, Invoice Register and Transactions, with totals and source files.
Three ways it consolidates — automatically
You never pick a mode. The Consolidation Engine detects the right approach for every document in your batch.
Invoice register
Invoices and receipts become one row each — supplier, number, date, currency, subtotal, VAT and total — exactly the purchase/sales register accountants build by hand at month-end.
Statement stack
Bank statements in the same format are stacked into one continuous transaction sheet, so twelve monthly PDFs become one clean yearly ledger with a Source File column.
Smart column matching
Statements from different banks with different column names are unified — same-meaning columns merge into one, bank-specific columns are preserved, nothing is dropped.
Different banks, different columns, one clean table
The hardest part of consolidating bank statements is that no two banks agree on what to call a column. One labels it Date, another Transaction Date, a German bank writes Datum. One statement has a single signed Amount; another splits it into Debit and Credit; a third calls the running total Balance and a fourth Running Balance.
Smart Merge reads every column and maps it to a canonical financial meaning. Same-meaning columns collapse into one — so all your dates line up in a single Date column, all descriptions in one Description column, and debit/credit pairs are reconciled into a single signed amount. Columns that are genuinely unique to one bank are kept as their own columns, so you never lose a reference number or a category that only one statement provides.
The result is one tidy Transactions sheet where row 1 might come from N26 and row 200 from Revolut, yet every value sits under the right heading. It is the difference between a spreadsheet you can pivot immediately and a jumble you would have to clean by hand.
Two statements →
N26
Date · Description · Amount · Balance
Revolut
Transaction Date · Details · Debit · Credit · Running Balance
One unified sheet
What you get: one professional workbook
Every merge produces the same clean, branded structure — ready for the books, reporting or import.
Summary sheet
Files merged, invoice and transaction counts, statement formats matched, and invoice totals by currency — your consolidation at a glance.
Invoice Register
One row per invoice: source file, supplier, number, dates, currency, subtotal, VAT and total, with a totals row at the bottom.
Transactions
Every statement's rows stacked and column-matched, each tagged with its source file, with summed amount totals.
Built for the people who consolidate
Accountants & bookkeepers
Stop copy-pasting figures from dozens of client PDFs. Drop a client's folder of invoices and bank statements, get one register and one transaction ledger ready for the books — in a click, not an afternoon.
Finance teams
Month-end and quarter-end consolidation across subsidiaries, cards and accounts. Combine statements from every bank into one reconciled workbook with totals, ready for reporting and audit.
E-commerce & marketplaces
Sellers juggling PayPal, Stripe, Amazon and bank payouts can merge every payout statement into a single transactions sheet — perfect for bookkeeping and VAT returns.
Auditors
Pull a year of transactions out of 30 PDF statements into one searchable Excel, with every row traceable back to its source document for evidence and sampling.
Accurate by design — and traceable
Consolidation is only useful if you can trust the result. Smart Merge is built so you can. Extraction uses the same engine that powers FlowParse's single-document parser, and before you merge you can open any file, review every field, and correct anything the AI got wrong. The numbers that go into the merge are the numbers you approved.
The merge step itself is deterministic. It does not guess or rewrite your data — it matches columns by rule and stacks rows verbatim. Every row in the output carries a Source File column, so you can trace any figure straight back to the PDF it came from — essential for audit, review and peace of mind. Totals are recomputed in the workbook, and a Quality Score and reconciliation checks run on top of the data so problems surface before they reach your books.
In short: AI does the tedious reading, deterministic logic does the combining, and you stay in control of the result.
Review before merge
Edit any field first
Source traceability
Every row tagged
Deterministic merge
No hallucinated data
Smart Merge plans
Try it free on up to 5 files. Each plan raises the number of files you can merge into one workbook.
Free includes a taste: merge up to 5 files within your 10 pages. Upgrade for 20–100 files per merge.