Robinhood Statement to Excel

Robinhood's own exports, and what each one covers

Robinhood offers several documents, each in a different place. Knowing which one answers your question saves a lot of conversion work:

When the monthly statement is the right source

If the account activity report covers the period and the accounts you need, start there — it comes straight from Robinhood's records. Convert the monthly statements instead when:

• You need positions and values at each month-end — the activity report lists transactions, not holdings.
• You have been sent the statements as PDFs, for a client or an estate, without access to the account.
• You need the statement itself, as Robinhood issued it, for an auditor or a dispute.
• You want each month's summary next to its activity, to see how the account moved month by month.

Quiet months and quarterly statements

Robinhood says that months with no activity get a quarterly statement instead of a monthly one. So a year of statements is not always twelve files: an account that was quiet for a few months will have gaps in the monthly list and a quarterly statement covering them. Before merging a year, list what you have by period and make sure every month is covered by either a monthly or a quarterly statement — otherwise the merged workbook will look complete and still be missing a stretch of the year.

What the CSV report leaves out

Robinhood says its account activity report covers brokerage and retirement accounts, and excludes futures, crypto and spending-account activity. If you use any of those, the CSV report is not the whole picture of your money at Robinhood, and you need another document for that activity. Check which statements Robinhood issues for it in the same Reports and statements area, rather than assuming the account activity report has it all.

The report also covers the date range you choose and nothing more. Generate it for the whole tax year in one go, rather than month by month, so a gap between two reports cannot slip through.

Plan for the waiting time at tax season

Robinhood says most account activity reports take about two hours and some take up to 24, with a notification in Reports when each is ready. Gain/loss reports come through a support chat. Neither is instant, so ask for both early — before the week your return is due — and convert the monthly statements in the meantime if you need positions or month-end values as well.

Handing a year of Robinhood activity to an accountant

An accountant preparing your return needs three things from Robinhood: the tax documents from the Tax center, the realised gain/loss detail, and enough of the year's activity to answer questions about it. The converted monthly statements cover the third. Merge the year into one workbook — one sheet for activity, one for month-end positions — and send it with the tax documents, so a question about any single figure can be answered without asking you for another download. Name the file with the account type and the year, so it is obvious which account it covers.

How a brokerage statement comes out in Excel

A brokerage statement is not one table but several: a summary, the positions you hold, what happened during the period, and often realised gains or an asset-allocation breakdown. Flattening all of that into one list would mix market values with cash movements. So each table keeps its own sheet and its own columns, named the way the statement names them.

Checking your 1099 against the statements

The year-end tax form is the document your return is built on, and it is usually right. When it is not, or when a figure on it surprises you, the monthly statements are where the answer is. A check that takes an evening:

• Convert every statement for the tax year — all twelve months, or all four quarters — and merge them so each table sits in one sheet across the year.
• On the activity sheet, filter to dividends and total them. Compare with the dividend total on the 1099. A gap is usually a dividend paid in January for the previous year, or one reclassified after year-end.
• Do the same for interest, and for sales: every sale on the 1099 should appear as a sale in the activity, on the same date and for the same proceeds.
• Look for activity with no counterpart on the form — a transfer between your own accounts, a reinvestment, a corporate action — and make sure you know why it is not there.
• Keep the workbook with the return. If a figure is questioned later, the line behind it is one filter away.

Three spreadsheet mistakes with brokerage data

Once brokerage statements are in Excel, the same three mistakes come up again and again. Each one produces numbers that look plausible and are wrong.

Adding up holdings across months. A holdings table is a snapshot: the value of everything at one date. Twelve monthly snapshots stacked in one sheet do not add up to anything — summing them counts the same shares twelve times. Use the last snapshot for a year-end value, and compare snapshots side by side rather than totalling them.

Counting reinvested dividends twice. When a dividend is reinvested, the statement usually shows two lines: the dividend coming in, and a purchase of shares with it. Both are real, but only the dividend is income. Totalling every positive line as income, or every purchase as new money invested, double-counts.

Treating transfers as gains or losses. Money moved from your bank, or between two accounts at the same broker, shows up as activity. It is not income and not a loss — it is the same money in a different place. Filter transfers out before you total anything that is supposed to mean performance or income.

What this does not do

Two limits are worth knowing before you upload. First, there is no QuickBooks, OFX or Xero file for a brokerage statement: those formats describe bank transactions, and a statement full of positions and trades does not map onto them honestly. You get Excel and CSV. Second, the figures are kept as the broker printed them — FlowParse does not compute cost basis, wash sales or tax lots for you. For a tax return, the broker's own 1099 remains the document of record; the converted statements are what you use to check it, analyse it, or hand the detail to an accountant.

It also does not value anything. Market values, prices and gains are whatever the broker printed on the statement date; nothing is refreshed with today's prices, converted between currencies or recalculated. If a figure on the sheet differs from what you see in the broker's app today, the statement is not wrong — it is a record of that date, which is exactly what makes it useful as evidence.