Why real estate needs a converter, not a typist
Few businesses spread money across as many accounts as real estate. A brokerage or investor juggles an operating account, one or more escrow or trust accounts, security-deposit accounts and often a separate account per property or entity — and every one of them arrives as a PDF statement. Turning that into usable books by hand is hours of low-value typing every month.
A bank statement converter reads any of those statements and rebuilds every transaction as a clean, editable row, so you can split activity by property, reconcile escrow, and export straight to Excel or your accounting software. The point isn't only speed — it's per-property numbers you can actually trust at tax time and in front of investors.
What makes real estate books painful
An account per property
Dozens of statements every month, often on different banks for different entities or LLCs.
Escrow & deposits
Trust, escrow and security-deposit accounts must reconcile exactly and never commingle.
Commission & draw timing
Commission income, owner draws and distributions land irregularly and need clean categorisation.
Investor & tax reporting
Per-property P&L for investors and Schedule E means the data has to be split, not lumped.
From a stack of property statements to clean books
Collect every account
Gather operating, escrow, deposit and per-property statements — any bank, scanned or digital — and upload them together with the batch converter.
Consolidate with Smart Merge
Use Smart Merge to combine a property's year into one reconciled workbook, or keep one file per account.
AI extracts & validates
Every transaction is read, amounts signed, and balances checked opening-to-closing so nothing is dropped.
Split by property
Tag or filter rows by property or entity in Excel to build per-property income and expense reports.
Reconcile escrow and security deposits cleanly
Escrow, trust and security-deposit accounts are the ones you cannot get wrong: balances must tie out exactly and funds must never mix with operating money. Working from a PDF, that reconciliation is slow and error-prone.
FlowParse extracts every deposit, disbursement and transfer with a running balance, and bank statement validation confirms opening plus transactions equals closing on every file. You get a clean, complete ledger per account to reconcile against your records — exactly what a deposit or escrow review needs.
Export to whatever you and your accountant use
Real estate books live in many tools — a property-management package, QuickBooks, Xero, or an investor spreadsheet. The same extraction powers every export, so you convert once and choose the output.
| You need… | Export | Why |
|---|---|---|
| Per-property P&L | Excel (.xlsx) | Filter and total by property or entity |
| QuickBooks | .QBO bank-feed file | No column mapping, duplicate-safe |
| Xero | Xero CSV | Date, amount, payee, description, reference |
| Investor report | CSV | Drop into any model or dashboard |
Portfolios, entities and a whole year at once
Investors and brokerages don't process one statement — they process a portfolio. Combine bank statements into one Excel takes up to 100 PDFs across properties and months and consolidates them with canonical column matching and duplicate detection, each row tracked back to its source file.
Card spend on renovations and supplies fits the same workflow through the credit card statement converter, so a property's full financial picture — bank and cards — lands in one place.
Convert a property's statements in minutes
Batch-convert every account, consolidate with Smart Merge, reconcile escrow and export clean QBO, Xero or Excel — built for real estate.