BMO Statement to Excel Converter

BMO defines a Combined Statement as a single statement showing multiple accounts you hold, which may include both deposit and loan accounts. One PDF can therefore carry checking, savings and a line of credit together.

FlowParse keeps the account a row belongs to wherever the statement labels it, so a combined statement becomes a workbook where checking and savings can be filtered apart.

BMO's disclosure warns that if you don't provide a valid email address, or it becomes invalid, BMO may treat that as withdrawing consent to Paperless Statements. An undeliverable email still counts as delivered, and BMO has no obligation to send a duplicate paper copy.

In practice: update your email, and download each statement yourself rather than relying on the notice.

You can withdraw paperless consent at any time by calling 888-340-2265 or changing preferences in Digital Banking — and for a Combined Statement, the change applies to every account on it. BMO notes that withdrawing consent may result in a fee or a change in fee for some accounts.

Paper copies of a paperless statement can be requested within a reasonable time after it was first provided. Saving the PDF is cheaper and permanent.

A BMO checking statement lists deposits, card purchases, ACH debits and credits, transfers, checks with their numbers, and fees between a beginning and an ending balance. FlowParse reads each line once.

Each becomes a row with the date, the description as printed, the check number in its own column, and one dollar amount — negative when money left, positive when it arrived.

Before a BMO statement is called reconciled, FlowParse takes the beginning balance, adds every signed row and compares the result with the ending balance. Where a daily balance is printed, each row is checked against it too.

If a check was missed or a deposit read with the wrong sign, the totals stop meeting, and the preview shows the gap and the rows around it — before anything reaches QuickBooks.

BMO's paperless consent covers checking, savings, money market, CDs, IRAs, health savings accounts, credit cards, mortgages and lines of credit. Not all of them produce transaction lists worth converting.

Checking, savings, money market and card statements carry transactions. CD, IRA and mortgage statements are mostly balances and schedules — keep them with the file.

Where a BMO statement prints a check number, FlowParse keeps it in its own column.

Sort by number after conversion and gaps appear — checks written but not cleared, or voided — ready to match against the register.

Smart Merge takes up to 100 PDFs and lays them out in date order with the account and file name on every row. It checks each hand-off: every ending balance must be the next beginning balance.

Statements from Chase, Huntington, Fifth Third or US Bank can join the same workbook.

A small bakery in Chicago has banked with BMO Harris for years and receives a Combined Statement for its operating account and a business line of credit. Its new bookkeeper needs last year in QuickBooks. The figures here are an illustration.

The owner downloads twelve combined statements and uploads them. FlowParse returns one proved workbook with the account on every row; the QBO export for the operating account goes straight into QuickBooks.

Check coverage: every month for every account, each ending balance equal to the next beginning balance. Check combined statements: every account section present. Check reconciliation: every statement proved before its totals are used.

Keep the PDFs. The converted file is a working copy; the statement is the record.

The IRS generally asks taxpayers to keep the records behind a return for three years after filing, longer in some cases. BMO's 24-month card window doesn't reach that far, and deposit statements are yours to keep.

A habit closes the gap: download each statement when the notice arrives, into a folder by account and year.

Statements from before you went paperless arrived by mail. Scanned flat, one per file, they convert the same way: FlowParse reads them through OCR and proves each against its printed balances.

A misread digit then shows up as a balance that doesn't close.

The QBO file imports into QuickBooks Online and Desktop as bank transactions, with the description and check number on each line. The CSV carries the same columns for Xero and spreadsheets.

Because every statement was proved against BMO's own balances, a difference in the reconciliation points at the bookkeeping, not the conversion.

BMO's disclosure says that communications provided electronically are provided "in writing" — including the legal and regulatory notices that come with a Paperless Statement, such as changes in terms or privacy notices.

So the PDF is not a courtesy copy; it is the statement. Keep it, and use the converted workbook for the work: reconciliations, tax preparation, loan files.

Even after going paperless, BMO says it may continue to provide some account information on paper. A household can therefore end up with a mix: most statements in Digital Banking, the odd notice in the mailbox.

For statements, the rule is simple: download every one from Digital Banking, scan anything that arrived on paper, and upload both. FlowParse proves each against its own balances, whatever its source.

To access, view and retain Paperless Statements, BMO lists the requirements: a computer with an up-to-date browser that meets its security standards, local storage or a printer to keep the statements, a valid email account, an up-to-date device to connect, and software that opens PDF files.

The storage line is the one people skip. Downloading each statement into a folder you control is what BMO's own disclosure expects — and that folder is exactly what FlowParse converts.

Once a year, open BMO Digital Banking, download every statement for every account — including combined statements and card eStatements still inside the 24-month window — and upload them together.

FlowParse proves each one, Smart Merge lines them up, and the chain check tells you whether any month is missing before you hand the workbook to a tax preparer.