Brex Statement to Excel Converter

For the Brex business account, the path is Statements and documents › Banking. Statements appear next to each account in the Banking statements table, available within the first week of the following month.

If the controller needs September's statement on October 2, it may not be there yet. Plan the month-end close around that first week.

With Brex Pro Access, an accounting firm manages multiple Brex customer accounts under one login, with role-based permissions for each team member.

For a firm closing many clients' months, that's one place to collect statements — and FlowParse is one place to turn each client's PDFs into reconciled rows.

For the business account, Brex lets you export transaction history for any date range from the account's Transaction tab, filtered by date range and type, as a CSV. Brex suggests exporting the full activity and filtering in the spreadsheet to isolate deposits.

An activity export is a list; a statement is a list between two balances. When you need to prove nothing is missing, convert the statement.

A Brex card statement lists card transactions, payments and credits for the cycle; a business account statement lists deposits, transfers and payments between an opening and a closing balance. FlowParse gives each line one row: date, description as printed, and a signed amount.

Merchant names and references stay in the description, so matching to receipts and bills still works after import.

For a business account statement, FlowParse takes the opening balance, adds every signed transaction and compares the result with the closing balance. For a card statement, it checks the cycle summary and that the transactions add up to it.

If a line was missed or its sign flipped, the totals don't meet, and the preview shows the gap — before anything is posted.

Startups on Brex usually close the month in QuickBooks, Xero or NetSuite. Brex's integrations push transactions; the statement is what you reconcile them against.

Converting the statement gives a second, independent list tied to Brex's own balances. Differences between the integration feed and the statement show up row by row.

Companies often run several Brex accounts — operating, treasury, a second entity. Each has its own statement.

Smart Merge takes up to 100 PDFs and keeps the account and file on every row, so intercompany and internal transfers pair up and can be excluded in one filter.

A Series A startup in San Francisco is asked by its auditor for every bank and card statement of the fiscal year, plus a reconciliation. The figures here are an illustration.

The controller downloads twelve card statements and twelve business account statements from Statements and documents and uploads them. FlowParse returns one workbook, every statement checked; the auditor gets the PDFs and a sheet that ties to them.

Check coverage: every cycle for every card and account, each closing balance carrying into the next statement. Check timing: banking statements arrive in the first week of the next month. Check reconciliation: every statement proved before its totals are used.

Keep the PDFs. The spreadsheet is a working copy.

Many companies keep an operating account elsewhere — Chase or Mercury, for example — and use Brex for cards or treasury. Card payments from the other bank show up on both sides.

Upload all the statements together and those payments pair up, so the merged workbook shows real spending once.

Brex's custom reports can be downloaded as XLSX, CSV, PDF or HTM. They're good for spend analysis by department or vendor.

For reconciliation, though, the statement remains the anchor — and the converted statement is how you match the two.

Brex says that even after an account is closed you can still log in and access its statements. Download them before you lose track of the login.

A folder of PDFs, converted once, is what the next audit or due-diligence request will want.

FlowParse exports to QuickBooks (QBO), Xero, NetSuite and plain CSV or Excel. Each statement was checked against Brex's own figures first.

So when the bank reconciliation in your ledger doesn't close, the difference points at the bookkeeping, not at the conversion.

Card statements close at the end of each statement cycle, which may not be the calendar month your books use. Business account statements follow the month.

Converted, every row keeps its own date, so the controller can reconcile each card statement by its cycle and still report spending by calendar month from the same workbook.

Brex card transactions carry merchant descriptions that finance teams match to receipts and expense policy. The statement is the final list of what was billed for the cycle.

Converted, the statement's lines can be compared with the expense reports submitted — any card charge without a matching report stands out.

Fundraising and acquisitions bring due-diligence requests for every bank and card statement over two or three years. Brex statements remain available even after accounts close, so they can all be collected.

Converted and merged, they become one workbook the buyer's accountants can test, with the PDFs as the source documents.

Brex issues cards to employees and teams, and each card's charges roll up into the company's card statement for the cycle. The statement is where the whole company's card spend for the period is fixed.

Converted, that statement becomes one list of charges that can be grouped by merchant and compared with budgets per team — the starting point for a monthly spend review, with every figure tied to Brex's own cycle totals.

Brex statements are PDFs, released at the end of each card cycle and in the first week of the month for banking. FlowParse turns them into rows tied to Brex's own figures, ready for QuickBooks, Xero or NetSuite and for the auditor who asks to see the statements behind the ledger.