Deutsche Bank Statement to Excel Converter

When your online banking access ends, or the business relationship as a whole, Deutsche Bank keeps the documents that are still in the Postfach available for four years through a download link. The four years start the day after the end. Within the statutory retention periods, the bank can also provide a paper copy on request — for a fee set in its price list.

That makes the end of an account the moment to act: download everything, convert it once into a reconciled workbook, and keep both. Four years is shorter than the ten years a business must keep its bank statements, so the PDFs you save are the ones that last.

A Jahresabschluss, an EÜR, a Steuererklärung or a Kreditantrag usually needs a whole year, often from several accounts. Smart Merge takes up to 100 Deutsche Bank PDFs and builds one workbook with every booking in date order, the source file on every row, and a check that each statement's new balance is the next one's old balance — so a statement deleted from the Postfach shows up as a break.

Statements from Sparkasse, Commerzbank, ING or DKB can go into the same workbook, matched column by column.

German Steuerberater work mostly in DATEV, and small businesses commonly use Lexware, lexoffice or sevDesk. All of them import bank movements from a file. FlowParse exports a CSV with booking date, Valuta, text and signed amount that fits a bank import, an Excel file for checking first, and a DATEV-ready layout for the Steuerberater.

Because the full booking text is kept — counterparty, IBAN, Verwendungszweck, Mandatsreferenz — each line can still be matched to its invoice after the import.

A Kontoauszug downloaded from the Postfach carries real text — FlowParse reads it directly and every amount is what the bank printed. A paper copy ordered from the bank, or an old printed statement, can be scanned and converted through OCR; a PDF from the Postfach is always the cleaner source.

Upload each Auszug as one file so the proof can run from old to new balance, and for a year upload them together. Before deleting anything in the Postfach, or before an account closes, download the statements — deletion is final, and after closure the download link lasts four years.

German formats come first: 1.234,56 is text in an English-locale spreadsheet, and 03.04. is easily read as March 4th. FlowParse reads figures and dates the German way and writes real numbers and dates. Second, the text: a SEPA-Lastschrift with Gläubiger-ID, Mandatsreferenz and Verwendungszweck runs over several lines and, copied by hand, becomes several rows. FlowParse keeps one booking per row.

Third, gaps: with documents that can be deleted from the Postfach one by one, a year's folder is easily missing a statement. Smart Merge chains the statements by balance, so a missing Auszug shows up as a break between two balances instead of going unnoticed.

An executor settles an estate that includes a Deutsche Bank current account. The online access has ended, and the bank provides the remaining documents through a download link: two years of Kontoauszüge as PDFs. The figures here are an illustration, not a real estate's.

Uploaded together, the statements become one workbook in date order. Each is proved against its own balances, and each new balance matches the next old balance, so the executor can show the heirs and the tax office a complete, unbroken record. Sorting by counterparty shows the standing orders that still have to be cancelled, and the final balance is the bank's own figure.

Before you rely on converted Deutsche Bank statements, check four things. Coverage: every Auszug in the period, chained by balance — Smart Merge flags any break, including one left by a deleted document. Dates: the booking date is the one the balance follows; keep the Valuta for interest and for bookings at the year end.

The reconciled mark: every statement proved against its own balances before you use the totals. And keep the PDFs: the statement from the Postfach is the original and the converted file is a working copy — for a business, for the full ten years.

The Kontoauszug for a current account, personal or business, is the main one, and statements for savings accounts have the same shape. Credit card statements convert as a list of purchases and the settlement against the previous and new balance.

The Kontoabrechnung, securities statements and the annual tax certificate summarise rather than list movements; they explain the figures and support the tax return, but they are not inputs for a bank reconciliation. Keep them with the statements; convert the Kontoauszüge.